POSITION OVERVIEW: :

Under general supervision of the Project/Operations Manager, performs a variety of routine and non-routine financial and administrative tasks for a remote project office in accordance with established procedures. This administrative position requires the incumbent to exercise good judgment and initiative in order to work within established budgets. Project/Operations Manager provides guidance in completing non-routine assignments.

SPECIFIC RESPONSIBILITIES::

As directed by the Project/Operations Manager, obtains competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc. Prepares detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service. May participate in negotiating contractual terms and conditions; submits recommended purchase/lease arrangements to Project/Operations Manager for review and approval.

Maintains files of previously used vendors and seeks new, more economical ways of meeting needs of the office.

Reconciles various office accounts; pays basic operating bills or submits appropriate documentation to the corporate office for payment. Follows up as needed to ensure timeliness and avoidance of late payments.

Prepares standard financial reports on a recurring and/or ad hoc basis.

Orders office supplies. Maintains appropriate inventory of frequently used items such as paper goods. Understands and adheres to all budgetary restrictions.

Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.

Coordinates telephone changes, office moves, best utilization of space/equipment, etc., as directed by the Project/Operations Manager.

Originates correspondence and reports not requiring the personal attention of Project/Operations Manager.

Performs other responsibilities associated with this position as may be appropriate.

PREFERRED EDUCATION/EXPERIENCE:

2-year degree in Accounting, Finance, Business (or equivalent) and 3-5 years of related work experience.

SKILLS/COMPETENCIES:

Good written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A working knowledge of company policies and procedures is preferred